Wedding Coordinator Services

The Every Last Detail package is provided by The Aerie’s exclusive wedding coordinator Chelsea Hutchison and her trusted team. She is tasked with a leadership and organization role over all wedding specifics such as the guest counts, vendors, day-of-timeline, ceremony details, payments, and wedding day tasks. She works behind the scenes to organize and direct the entire occasion.

​Chelsea will take the time to listen to your hopes and dreams for the day and work to make it happen. As a coordinator, she is responsible for making sure everything goes as planned, personally seeing to it that each element is correct. By choosing a wedding coordinator that is responsible, trustworthy, and resourceful, you can have a wedding that is enjoyable and memorable.  

Chelsea has planned many weddings for couples living all over the world. We highly recommend coordination to couples living outside of Oregon. 
We hired Chelsea as a day-of coordinator. From her detailed timelines, to her work coordinating pick-up and drop-off times with vendors (including allowing our dance floor, chairs, and table toppers to be picked up at a particular time that ended up saving us almost one thousand dollars), to her management of our rehearsal, to her flexibility and poise the day of our wedding, she was invaluable. 
                                                         -Kate via weddingwire 

In Preparation:

  •  Listening to your ideas and vision to establish an order of tasks to be completed from start to finish
  •  Vendor recommendations and review of services
  •  Three ceremony and reception consultation meetings
  •  Constructing a detailed wedding day timeline 
  •  Ceremony and reception layout development 
  • Confirming details and arrangements with vendors for the wedding day 

Rehearsal:

  •  Confirm responsibilities of officiant, wedding party, ushers and family members
  • Familiarize family and bridal party with The Aerie and wedding day itinerary
  •  Facilitating and overseeing your ceremony rehearsal 

The Wedding Day 

  • Coordinating and assisting with set-up of venue ceremony and reception spaces including tables, chairs, and linens
  •  Receive deliveries on the wedding day from family members, bridal party, or vendors 
  •  Receive and facilitate set up of ceremony and reception items such as programs, unity elements, guest book, wedding favors, toasting glasses, serving sets, seating charts or reserved signs, table numbers, and miscellaneous décor 
  •  Greet vendors, review timeline and details for the ceremony and reception and assist vendors with set up
  •  Acting as point of contact for all vendors and the Aerie catering team 
  • Coordinating pinning of boutonnieres and delivering corsages to family members and bridal party 
  •  Confirm and distribute final payment and/or gratuity to vendors
  • Complimentary use of on-site Aerie emergency kit the day of the wedding 
  • Oversee and direct the ceremony and reception, adhering to the planned timeline
  • Oversee the signing of the marriage license and bride and groom’s grand announcement for the reception
  • Break down and packing of wedding day items from the ceremony and reception site
  • Up to 10 hours on-site with your coordinator allowing you to enjoy every moment of your special day 


* Rate subject to change on holiday weekends *
* Coordination is subject to date availability *
* 50% of package is due upon adding it to your wedding *

We Are Here to Help 

Interested in hosting your wedding, social/corporate event or golf tournaments at Eagle Landing? Contact us today for information and personal guidance through your event planning process!